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Purchase Requisitions

Overview

Purchase requisitions are a fundamental component of the procurement process. A purchase requisition is a formal request made by an employee or department within an organisation to obtain goods or services from external vendors. It serves as an internal document that initiates the purchasing process and communicates the need for procurement to the appropriate stakeholders via workflow approval.

Key Concepts
  1. Creation of Purchase Requisitions: Authorised employees or departments can create purchase requisitions directly in the system. They provide details such as the items or services required, quantities, delivery dates, and any additional information or specifications.
  2. Approval Workflow: Once a purchase requisition is created, it goes through an approval workflow. The workflow can be configured based on the organization’s requirements, ensuring that the requisition is reviewed and approved by the appropriate individuals or departments.
  3. Requisition Approval: During the approval process, designated approvers receive notifications and can review the purchase requisition details. They can either approve the request or request modifications or additional information before granting approval. The workflow ensures that all necessary approvals are obtained before moving forward with the procurement process.
  4. Budget Checking: Dynamics 365 Finance and Supply Chain Management can perform budget checks during the purchase requisition approval process. This helps ensure that the requested purchase aligns with available budget limits and helps prevent overspending.
  5. Integration with Vendor and Product Catalogs: The system can be integrated with vendor catalogs and product catalogs, allowing users to select items from predefined lists. This integration provides users with accurate and up-to-date information on vendors, pricing, availability, and other relevant details.
  6. Purchase Order Conversion: Once a purchase requisition is approved, it can be converted into a purchase order directly within the system. This conversion automates the transition from the requisition stage to the procurement stage, eliminating the need for manual re-entry of data.
  7. Tracking and Reporting: Dynamics 365 provides visibility into the status of purchase requisitions throughout the entire procurement process. Users can track the progress of requisitions, view the history of approvals, and generate reports to analyse purchasing patterns, vendor performance, and other key metrics.
  8. Integration with Procurement Processes: Purchase requisitions seamlessly integrate with other procurement processes in Dynamics 365 Finance and Supply Chain Management, such as purchase orders, vendor management, receiving, and invoicing. This integration ensures that the entire procurement cycle is streamlined and transparent, from the initial requisition to payment to the vendor.