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Supplier Invoice Document Output

Supplier Invoice, Document Output

Overview

A supplier invoice from a purchase order is produced when products or services are received according to a purchase order placed with a supplier. The supplier invoice contains a header, and one or more lines for items or services. A supplier invoice completes the cycle from purchase order to product receipt to supplier invoice.

A typical purchase order which has been invoiced is shown below:

Supplier Invoice Document Outputs can either be generated by SSRS (SQL Server Reporting Services) or by using Electronic Reporting (ER).

SSRS, Purchase Order Confirmation Output Document

Print management setup allows the system to be configured to use the SSRS format. The report format dictates the SSRS report format.

Supplier Invoices can be configured to be:

  • Sent to Print Archive
  • Report rendered to screen
  • Physically printed to a printer
  • Saved to a file
  • Emailed

A typical SSRS document layout output is shown below:

ER, Supplier Invoice Output Document

Print management setup allows the system to be configured to use the ER Excel format. The report format dictates the Excel report format.

The Purchase Order Confirmation is available to select as the Report Format after it has been published to the ER Configuration

ER has it’s own Reporting Destination configuration which differs from the Print Management configuration for SSRS.

Supplier invoices can be configured to be:

  • Emailed
  • Sent to the Print Archive
  • Saved to a file
  • Rendered to screen
  • Sent to Power BI

Additionally, ER formats for Excel and Word can be automatically converted to PDF by enabling the “Convert to PDF” functionality through Feature Management

Once enabled the Office document is automatically converted to PDF

A typical Excel document layout output is shown below:

Enhancements to Document Outputs

The ER functionality for Configurable Business Documents allows your IT Team to develop changes to the report layout using familiar tools such as Microsoft Word and Microsoft Excel. The advantage of using ER using the office tools and configuration through ER allows document changes to be applied to any environment including Production without any downtime.

Otherwise, the document output can be developed using the X++ language by developing changes in Visual Studio and consequently deploying a Deployable Package to an environment through the normal release process.