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Home » Purchase Ledger Approval Processes: Invoice Journals

Purchase Ledger Approval Processes: Invoice Journals


A workflow represents a business process. It defines how a document flows, or moves, through the system by showing who must complete a task, make a decision, or approve a document. For example, a purchase invoice approval workflow is triggered by a user after inputting a purchase invoice. This directs the purchase invoice to different users for approval based on pre-defined conditions. This applies a level of control to the process alongside consistency and visibility into the approval process.

Approval workflows are only necessary if they are defined as a business requirement. Alternatively, if no workflow was enforced, users that create actions in the system freely without enforced controls.

Supplier Invoice Approval Journal

Approval workflows enhance efficiency and control within a process. An invoice journal holds the invoice information relative to a purchasing transaction. An invoice journal can be sent to a series of approvers (that are system users within a specific role or group) prior to being posted and processed.

The workflow can follow a series of steps that each hold conditions to determine the direction of the invoice journal in progressing through the workflow.

APQC Framework

Please find below the relevant PCF ID’s.

Level 1 Category: 17058

Level 2 Process Group: 10733

Level 3 Process: 10756