Overview
Budget Register Entries in a Draft state, once created in Dynamics 365 (either manually or via excel upload) can be profiled using the budget allocation functions outlined below.
These are provided as optional mechanisms within Dynamics to aid the breakdown and profiling of budget register entries created at a more summary (cost) level, to automatically create the budget register entries required at a detail (period and financial dimension) level on a pre-defined rule basis.
Alternately, and especially where budget value profiling rule requirements are not supported by Dynamics 365, it is quite typical for this type of profiling to be performed outside of Dynamics 365 using Excel.
Across Periods
Period Allocation Categories provide percentage by period profile rules which can then be selected and applied to a single annual budget value for example, to breakdown that single budget register entry into multiple budget register entries aligned to each financial period
Across Financial Dimensions
Budget Allocation Terms provide the facility to pre-define allocation profiles to apply to top level budget values.
For example, the business may wish to apportion property related costs e.g., rent, rates, heat, light etc across all departments, with some departments being assigned a greater proportion of costs than others.
Period Allocation Categories
Period Allocation Categories provide the means of defining multiple financial period / percentage based apportionment profiles that can subsequently be used to profile an initial total value over multiple periods, be it actuals or in this context financial budget or forecast values.
The graphic above provides a visual representation of how financial budget or forecast values may want to be profiled.
Budget Allocation Terms
Budget Allocation Terms allow for budget register entry values to be broken down and profiled across specified financial dimensions and financial dimension values on a fixed percent split basis.
This would most typically be appropriate for core operational costs e.g. rent and utility costs, where budget values could be apportioned by business unit and / or department for example, on a pre-defined fixed percentage basis.
