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Customer Reimbursements

Overview

Dynamics 365 Finance and Supply Chain Management, there are functionalities and processes that can be utilised for customer reimbursements. Here are some general steps and considerations you can follow:

  1. Identify the need for customer reimbursement: Determine the situations or scenarios where customers are eligible for reimbursement, such as returns, refunds, or reimbursement of expenses.
  2. Define reimbursement policies: Establish clear policies and guidelines regarding customer reimbursements. Determine the conditions under which customers are eligible for reimbursement, the types of expenses or costs that can be reimbursed, and any specific documentation requirements.
  3. Document customer reimbursement requests: When customers request reimbursement, you can use standard Dynamics 365 processes to capture and document the request. This may involve creating a customer return order, refund request, or expense reimbursement request, depending on the nature of the reimbursement.
  4. Review and approve reimbursement requests: Designate appropriate personnel or departments to review and approve customer reimbursement requests. They can verify the eligibility of the reimbursement, validate the supporting documentation, and ensure compliance with reimbursement policies.
  5. Process reimbursement payments: Once the reimbursement request is approved, process the payment to the customer. Depending on the situation, you can generate a refund payment, create a credit memo, or issue a reimbursement check or electronic payment.
  6. Track reimbursement transactions: Record and track customer reimbursement transactions in Dynamics 365. This helps maintain accurate financial records and provides visibility into reimbursement activities for reporting and analysis purposes.
  7. Reconcile reimbursement transactions: Ensure that the reimbursement transactions are properly reconciled with the corresponding customer accounts. This helps maintain accurate customer balances and ensures the reimbursement activities are accounted for correctly.